These days, businesses rely on all sorts of IT tools—like computers, networks, and storage systems—to keep things running smoothly. With so much data flowing through these systems, it's important to make sure they’re used responsibly. That’s where Control A.5.10 from ISO 27001 comes into play. This control focuses on having an Acceptable Use of Assets Policy in place, which outlines how employees and others can use your company’s resources in a way that keeps everything secure.

In this blog post, we’ll dive into why an Acceptable Use of Assets Policy is important, how it helps with ISO 27001 compliance, and what key elements should be included in the policy.

What Is an Acceptable Use of Assets Policy?

In simple terms, the Acceptable Use of Assets Policy (Control A.5.10) is a set of rules that explains how employees, contractors, and even third-party vendors should use your company’s IT resources. These resources could be anything from computers and networks to email systems and storage devices. The goal of this policy is to ensure that everyone uses these tools responsibly, reducing the risk of data breaches, unauthorized access, or misuse of company resources.

The policy sets clear guidelines for what’s acceptable and what’s not when using company assets. By defining these rules, businesses can protect sensitive data, minimize risks, and promote responsible behavior among employees.

Why Is an Acceptable Use of Assets Policy Important?

Here’s why having an Acceptable Use of Assets Policy is so important for your business:

• Reduces Security Risks: The policy gives employees clear instructions on how to use IT resources safely. This helps prevent mistakes that could lead to data loss, malware infections, or unauthorized access to sensitive information.
• Supports ISO 27001 Compliance: ISO 27001 requires organizations to protect their information assets. This policy ensures that employees know their role in keeping company data secure, which helps your business stay compliant.
• Protects Sensitive Data: With more employees working remotely and using cloud-based services, the risk of data misuse has increased. The policy reminds employees of their responsibilities when handling confidential information, whether they’re at the office or working from home.
• Reduces Legal and Regulatory Risks: Failing to protect sensitive data can have legal consequences, especially if your business deals with personal or financial information. An Acceptable Use Policy ensures employees follow the rules, helping you avoid legal trouble.
• Promotes Responsible Use of Resources: IT resources are a major investment. This policy ensures that employees use them efficiently, which helps reduce unnecessary wear and tear on equipment and minimizes repair costs.

Key Elements of an Acceptable Use of Assets Policy

For an Acceptable Use of Assets Policy to be effective, it should be clear, straightforward, and cover all the basics. Here’s what you should include:

1. Scope of the Policy: Define what assets are covered—like computers, mobile devices, networks, and cloud services. Make it clear that the policy applies to all employees, contractors, and third-party service providers.
2. Permitted and Prohibited Use: Outline what’s acceptable, like using company devices for work-related tasks. Also, be clear about what’s not allowed, such as:
• Installing unauthorized software
• Accessing inappropriate websites
• Using company resources for personal gain
• Sharing sensitive information without permission
3. Data Protection and Privacy: Employees need to know how to protect sensitive data. Include guidelines like using strong passwords, encrypting files, and locking screens when they leave their desks.
4. Access Control: Define who can access specific assets or data. Make sure only authorized personnel have access to sensitive systems, and explain the process for granting and revoking access.
5. Internet and Email Use: Set rules for using the internet and email. For example, encourage employees to avoid clicking on suspicious links, watch out for phishing attempts, and keep work emails strictly professional.
6. Personal Devices (BYOD): If employees use their own devices for work, explain the conditions, such as making sure their devices are encrypted and have antivirus software.
7. Monitoring and Enforcement: Let employees know their use of company assets may be monitored. Explain what happens if someone violates the policy, such as disciplinary action or losing access to resources.
8. Reporting Security Incidents: Encourage employees to report any security incidents, such as lost devices or suspicious activity. Provide clear instructions on how and who to contact.
9. Regular Policy Reviews: Since technology and security risks are always changing, review and update the policy regularly. Make sure employees are aware of any updates and that they acknowledge the changes.

For a downloadable template to help you get started, check out this Acceptable Use Policy Template.

Example of an Acceptable Use of Assets Policy

Here’s a quick example of how key elements of an Acceptable Use Policy could look:

Section	Description
Scope	This policy applies to all employees, contractors, and third-party users accessing company assets.
Permitted Use	Employees may use IT resources for business purposes only, such as accessing work email, databases, and applications.
Prohibited Use	Installing unapproved software, accessing non-work-related websites, or sharing confidential data without permission is strictly prohibited.
Data Protection	Employees must secure all sensitive information using encryption, strong passwords, and by locking devices when unattended.
Access Control	Access to company systems is limited to authorized personnel. Access permissions are reviewed regularly to ensure compliance.
Internet and Email Use	Company email and internet use should be for work activities only. Suspicious links should not be clicked, and phishing attempts must be reported.
Personal Devices	Personal devices used for work must meet the company’s security standards, including encryption and antivirus protection.
Monitoring	The company may monitor the use of IT resources to ensure compliance with this policy.
Reporting	Employees must report any security incidents, such as lost devices or data breaches, to the IT security team.
Policy Review	This policy will be reviewed annually and updated as needed to reflect changes in technology and security practices.

Final Thoughts

Having an Acceptable Use of Assets Policy in place is an important part of ISO 27001 compliance. It ensures that everyone in your organization knows how to use IT resources responsibly, which helps minimize security risks and protects sensitive data.

By clearly defining what’s allowed and what’s not, businesses can foster a culture of accountability and keep their IT assets safe. Regularly updating this policy will help your organization stay proactive in tackling new security challenges and staying ahead of potential threats.